This article shows how to set up an eligibility-based administration. You can use eligibility-based administrations to assign students to an administration based on their grade, course, and organization (with or without being enrolled in a class). After creating an eligibility administration, proctors can simply sign in to create their proctor group on the fly and give students their test code on the day of testing. School admins can also pre-create proctor groups before testing if they wish to.
For more information, see Administrations: Class-Based vs Eligibility and Proctoring an Eligibility based Administration.
Note: In System > Client Settings, there is an option to Pre-create Eligibility Sessions. If this option is selected, you will be able to see the number of students eligible to take the test in the default proctor group. As students are pulled into other proctor groups, the count for the default proctor group will decrease.
To create an eligibility-based administration:
- Go to Test Management > Administrations. You can follow the first three steps at Scheduling a Test Administration.
- On step 4. Students, enter the following information.
- In the Select students by dropdown, select Eligibility Criteria. This means that you will be using student criteria (rather than class-based criteria) to populate the administration. All students who meet the criteria selected in the following steps will be assigned to the administration.
- Select the criteria to build the eligibility administration. You can add standalone criteria (not grouped), grouped criteria, or a mix of both.
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AND/OR toggle – Select the condition that will apply to the criteria (or criteria group). For example, Organizations OR Grades. The top AND/OR selection will apply to all criteria beneath it.
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Choose Type and Add Criteria icon – Select the type of criteria (Grades, for example), and then click this icon to enter a standalone criterion.
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Add Criteria Group icon – Optionally, click this icon add a set of grouped of criteria. Select the AND/OR condition that will apply within this group. You can also add subgroups within a group.
- Select the Organizations that the students must be enrolled in (or not in) to take the administration. Click the plus icon to add organizations.
- Select the Courses the students must be in (or not in) to take the administration.
- Select the Grades that the students must be in (or not in) to take the administration.
- Select the assignment Tags, such as Algebra1, a student must have (or not have) to take the administration. Assignment tags are defined in the student record and make it easier to create out-of-level administrations.
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AND/OR toggle – Select the condition that will apply to the criteria (or criteria group). For example, Organizations OR Grades. The top AND/OR selection will apply to all criteria beneath it.
- Select the Disable Proctor Approval checkbox to allow student test sessions to be continued without proctor approval.
- In the Estimation area, you will see the estimated number of students assigned to the administration based on the selected criteria. (The estimated student count will appear regardless of the Pre-create Eligibility Sessions setting in Client Settings.)
- Click Next to continue to the Review page and submit the administration.
Administration Setup: Step 4. Students.